Please read all these terms and conditions carefully listed below:

Company name

Africa 4 Adventure CC; will hereafter be referred to as A4A.

Route Enquiries

Any enquiry for any route is in no way binding on either party. All verbal discussions and written enquiries may be made, however any agreement will only become binding once a formal booking reservation is made. This includes a manual reservation form being filled in and signed, as well as a deposit being paid and received. Anything agreed outside of the standard terms and agreement below should be formally made in writing and signed as part of the reservation form.

Route Terms acceptance on Reservation and Deposit

Once the reservation is completed in the internet and the acceptance of the terms and conditions check-box is ticked on the form, and the deposit funds have been lodged, this signifies your agreement to accept these terms and conditions as binding contract between A4A and yourself the route participant. You will still need to fill in and manually sign an Indemnity form over and above this however.

Manual reservation form signature

A4A cannot however accept any route participant without a manually signed booking form to be completed and returned before the trip starts. This ensures we have all your correct details and requirements for the route. Ideally this to be completed before you arrive, but in certain circumstances we can complete this manually on arrival.

Booking reservation deposit

Your motorcycle route application can be made either by phone, mail, or email. All costs are quoted in ZAR (South African Rand).

A booking reservation deposit of 30% of the total route price is required at the time of reserving a place. This deposit and all the requested documents secures a place on the route and starts the accommodation booking process. The balance is due 30 days before the route starts. If the total balance has not been received 30 days before departure of the route, A4A reserves the right to treat this reservation as cancelled and charge the relevant cancellation fee. See cancellation fees rates below.

Deposits are fully applied to your final payment. If, while sending in a motorcycle route application along with a deposit, your selected motorcycle route becomes fully booked in the interim, your motorcycle route deposit will be promptly refunded. Your booking is considered final and binding on issuance of A4A'S motorcycle route acceptance confirmation. Your application will not be considered without an accompanying deposit or without the requested documents.

Payment methods

Payments can be made either by bank transfer (TT) into the A4A Bank Account, or Internet payment using PayPal. Personal cheques are not accepted for payment. Please request banking information separately.

Motorcycle rental security deposit

Rental motorcycles are provided as part of the route package. The type of motorcycle will depend on the booking that has been made. The images of the motorcycles on the website do not always represent the exact colour and version of the motorcycles provided. All of the bikes have panniers. If and when necessary, A4A reserves the right to substitute the motorcycle confirmed to route participants. A4A strives to ensure that all participants ride the motorcycle they have requested, and is very proud of their record in doing so. Unfortunately, at times, certain unexpected and uncontrollable situations arise which may require the substitution of a motorcycle. This includes, but is not limited to, mechanical failure, collision damage and theft. Should A4A not be able to replace a confirmed motorcycle with the confirmed type or similar, a prorated refund for the difference in models will be refunded to the participant. This constitutes the maximum liability of A4A.

A refundable security deposit for the insurance excess of ZAR15000.00 (for tar routes only) and ZAR20000.00 (for tar + gravel routes) has to be paid at the A4A rental center at the time of hand-over of the motorcycle at the beginning of the rental period. The amount of the security deposit is equal to the amount that is deductible as excess by the vehicle insurance.

A4A reserves the right to adjust the amount of this security deposit and insurance deduction without due notice as this is changed without notice to us. This security deposit will be refunded upon return of the undamaged motorcycle to A4A. We use once contract for the route and the motorcycle hire as the rental period cannot be interrupted due to the inability to ride by a renter or for any other cancellation reason. During the route A4A will endeavour to but is not obliged to replace a damaged motorcycle.

Rate increases

While A4A will try at all costs to limit these, should cost factors outside our control including, but not limited to, accommodation, motorcycles, insurance, international currency fluctuations etc. necessitate the need for fare increases, A4A may do so at any time prior to 60 days before departure.

Cancellation fees

This cancellation and refund policy is not meant to be punitive, but reflects that once you sign up, A4A uses the deposit to make certain advance payments and expenditures on your behalf that are not recoverable. When cancellation notice is short, A4A will have lost any possibility of replacing your spot with another biker. We do understand there are unavoidable reasons for last-minute trip cancellations, so please take out trip cancellation insurance on you own accord to cover this situation.

Should the client cancel, the following percentages of the amounts paid in the table below will be forfeited depending upon how much notice is given. If we can replace your spot on a motorcycle tour due to our own high demand, and if the motorcycle tour leaves fully occupied, we will refund all your deposit, less ZAR 1000 administrative fee. If you can not join us but provide A4A with a qualified substitute, and if the motorcycle tour leaves with this replacement, an administrative fee of ZAR 1000 will be charged.

Route cancellation insurance is not included in our route prices. Should you require this please organise it separately.

Printing errors and calculation mistakes

A4A reserves the right to correct printing errors or calculation mistakes at any time.

Price of route inclusion and exclusion

The detail of items included and not included are listed in the “route includes” and “route excludes” pages of our website. The route price includes the motorcycle, the accommodation in double, twin or single rooms, dependent up on the selection made at the time of booking.

The price does generally not include, items of a personal nature which can be seen in our "optional includes" page, such as protective jackets, footwear and helmets (but these are available to rent should you so choose), eating and drinking out, curios, the optional coffee table book, petrol and add-on extras such as a Diving tour, Game drive (unless explicitly stated), etc.

Room allocation

A limited number of single rooms are available generally. People who have paid the extra cost for individual rooms will be allocated on a first come first served basis, however, availability cannot be guaranteed. Remember we are traveling out to remote areas and accommodation is sparse in these remote areas. We will however endevour to try and organise within the group as best as possible.

Minimum route participants

Up to 30 days prior to the start of the route A4A reserves the right to cancel a route if the minimum number of participants have not been attained - even if route participants have booked and fully paid by that time.

Tour cancellation by A4A

In this case clients will be notified forthwith. A4A may offer to operate the route if all participants agree to pay a surcharge as the minimum number required has not been reached. Should clients decide not to pay the surcharge, A4A will refund their payment in full, which will constitute the full settlement. A4A is not liable for any additional costs or losses incurred by the route participant due to A4A's cancellation of route because of a lack of participation. This includes, but is not limited to, the cost of pre-paid airline tickets, hotel reservations and automobile rentals. Situations may arise which in our opinion make it necessary for us to cancel, advance or postpone a scheduled route, change the itinerary or make substitutions regarding hotels, destinations and any other travel arrangements. In such an event, we will not assume responsibility or liability for any resulting losses, expenses or inconvenience. The full route price will be refunded should the route be cancelled prior to the scheduled departure date. A4A is not required to make any refunds once a route has commenced regardless of the reason why a participant is unable to complete the route.

Route indemnity form

A route indemnity form is to be completed and signed before you will be issued with your motorbike. Drivers and passengers understand that motorcycling is a dangerous activity and are aware of these risks, and fully accepts those risks and are solely responsible for keeping their motorcycle under control, selecting proper speeds, and adhering to the applicable country's laws.

Drivers and passengers, their heirs, successors, and assignors agree to release, indemnify, and hold A4A, its agents, contractors and employees harmless from any and all liability or claims directly or indirectly related to participation on a motorcycle tour.

Drivers and Passengers Responsibilities

Drivers: Must be at least 19 years old and hold a current, unrestricted motorcycle license for unlimited capacity motorcycles from their country of residence and have held it for at least one year. In addition, drivers must have an international driving license endorsed for motorcycles. All local road rules must be complied with. Your motorcycle tour leader will give each rider a briefing about local speed limits, signage, and other applicable traffic regulations. It is the rider's responsibility to adhere to all traffic regulations. Helmets are mandatory. Drivers are solely responsible for their choice of riding style and speed selection even when following a motorcycle tour guide in a convoy formation with other motorcyclists.

Passengers: Passengers must be at least 15 years old. Helmets are mandatory. Drivers and passengers must be aware of traffic, road conditions, weather, and other motorcyclists.

Non-compliance of traffic laws and group travel regulations

If a client does not comply with all the relevant traffic laws or the requirements for group travel, A4A reserves the right to cancel the contract and secure the rental motorcycle.

Verbal alterations to terms and conditions

All verbal alterations to terms and conditions are invalid unless confirmed in writing by A4A.

Copyright ownership on Photographic and Video material

Any photos and/or videos produced by A4A or its representatives on route are the property of A4A. The copyright rests with A4A. A4A can use all of this material for advertising and marketing purposes, including images where individual route members can be recognized, without any charge to A4A from the route member for use of the material.

International Passport, Visa, Driving license and / or Health regulations

The client is individually responsible for researching and complying with all above listed international country rules and regulations before traveling. All consequences resulting from non-compliance on the route is not the responsibility of A4A, nor will A4A be liable for any such consequences. Furthermore, any such consequences will not hold up nor affect the other participants on the route, and the route will continue with or without the affected client. Obviously A4A will try and mediate and help out wherever possible, but in the end it is responsible for the overall success of all members of the tour.

Responsibility for Service offered

A4A is responsible for providing the services listed in the route description according to the local standard and the accurate description of services offered in it's literature. A4A carefully selects and constantly checks it's contractors, such as B&Bs, hotels and restaurants. A4A is responsible for conscientious travel preparations.

Responsibility for Accidents

A4A is not responsible or liable for any accidents. A4A reserves the right, without prior notice, to withdraw any part or all of a route and/or to make the necessary changes. Any costs, if and where applicable, as a result thereof, shall be paid by the client. Furthermore, it is agreed and understood that the owners, operators and agents of this route including A4A are not the guardians of any client's safety.

In addition they, individually or collectively, cannot be held liable in any way for any occurrence connected to the operation or the client's participation on the route which might result in injury, death or other damage to the client, their property, their family, heirs or assigns. A4A is not responsible or liable for a delay occurring from the manufacturer's failure to deliver the motorcycle on time. The liability of A4A as the route operator is limited to a total of three times the route price irrespective of the title/claim. A4A is not responsible for any delays changes in schedule or other conditions.

Responsibility for Baggage

We do not have enough space in the vehicle for more than two pieces of airline overhead carrier-size luggage per person, so please limit the size of your luggage otherwise some things may have to remain at the office for the duration of the route, to be obtained on your return. Also A4A assumes no responsibility for loss, damage or delay in delivering baggage to route participants. Baggage turned over to A4A for transport each day is done so at the participant's own risk. Baggage insurance is recommended. It is also recommended that you keep some essentials with you in the panniers/top-box/tank-bag on the bike, such as Wallet, Camera, Toiletries and a few day change of Clothes in case of separation from the support vehicle for any reason.

Responsibility for Weather conditions

A4A strives to schedule its routes at a time of the year when the weather in the route area is usually pleasant for motorcycling. Most of the routes pass through areas where weather conditions may change very fast and significantly. A4A cannot be made liable for unpleasant or unsuitable weather conditions and no refunds are made for such conditions.

Responsibility for Alterations to the route schedule

Some routes are operated on seasonal basis and where seasonal variations and/or weather conditions cause changes in the route routing or accommodation, the itinerary will be adjusted accordingly and alternative accommodation, restaurants and routes used. This is specifically notes for safety and accident avoidance reasons. e.g. Rain causing mud on specific routes, etc.

Early termination of an individual rider's place during the route

Clients leaving or failing to complete a motorcycle route for any reason must make their own arrangements for transportation, lodging, and motorcycle return to the motorcycle tour's ending destination, at their own expense, unless prior arrangements with A4A have been made. Any cancellation refunds will consist of whatever monies can be recovered from hotels and other contractors.

Responsibility for Personal Insurance

There is no insurance coverage for injury to the rider and/or pillion. It is highly recommended that participants take out additional insurance at home, at their own expense, to cover such things as motorcycle tour and travel cancellation/interruption, personal accident, health and medical, hospitalization, property loss, etc.

Items required from each Driver

In order to prove that you are an experienced driver of at least one year, we require a scanned copy or photocopy of your motorbike drivers license. This includes Pillion members if they ever drive the motorbike during the route.

Acceptance signature(s)

I accept all the above terms & conditions.

Driver Print name:_________________________________________________________________


Driver sign here:_________________________________________________________________


Date: ______________________



Pillion Print name:_________________________________________________________________


Pillion sign here:_________________________________________________________________


Date: ______________________